May 10–May 13, 2022

Mirage ◦ Las Vegas

Logis­tics & Sup­port Services


Badges

All EDS 2021 par­tic­i­pants must be badged for admis­sion to the show area at the Mirage. Badges must be worn in the con­ven­tion area. This includes the break-out rooms, Con­nec­tion Café, and break­fasts. Secu­ri­ty guards will be check­ing to make sure badges are worn in order to gain admis­sion to any EDS 2021 venue.


COVID-19 Health and Safety

Health and Safe­ty — updat­ed July 292021

The state of Neva­da announced that indi­vid­u­als shall be required to cov­er their nose and mouth with a mask or face cov­er­ing in a man­ner con­sis­tent with the guid­ance issued by the CDC, and any sub­se­quent guid­ance issued by the CDC.” The direc­tive goes into effect on July 30, 2021. Below is the cur­rent guid­ance from the CDC.

Guid­ing Prin­ci­ples for Ful­ly Vac­ci­nat­ed People

  • Out­door activ­i­ties pose min­i­mal risk to ful­ly vac­ci­nat­ed people.
  • Most indoor activ­i­ties pose low risk to ful­ly vac­ci­nat­ed peo­ple, espe­cial­ly in areas with low or mod­er­ate transmission.
  • Infec­tions hap­pen in only a small pro­por­tion of peo­ple who are ful­ly vac­ci­nat­ed, even with the Delta variant.
  • Ful­ly vac­ci­nat­ed peo­ple who become infect­ed with the Delta vari­ant can trans­mit it to others.
  • To reduce their risk of becom­ing infect­ed with the Delta vari­ant and poten­tial­ly spread­ing it to oth­ers, CDC rec­om­mends that ful­ly vac­ci­nat­ed peo­ple wear a mask in pub­lic indoor set­tings if they are in an area of sub­stan­tial or high trans­mis­sion.

Ful­ly vac­ci­nat­ed peo­ple might choose to mask regard­less of the lev­el of trans­mis­sion, par­tic­u­lar­ly if they or some­one in their house­hold is immuno­com­pro­mised or at increased risk for severe dis­ease, or if some­one in their house­hold is unvaccinated.


Dis­play Booths

All Exhib­it Booths are 8′ x 10′. They are fur­nished with an eight-foot high back wall and 36″ high side rails. Also sup­plied is an iden­ti­fi­ca­tion sign show­ing your com­pa­ny name, city, state and the booth num­ber if ordered in advance. The facil­i­ties are ful­ly car­pet­ed, in a pat­terned car­pet in your booth and adja­cent aisle. Dis­play mate­ri­als may not extend above 12 feet high along the back wall and no high­er than 36 inch­es on each side of the front 5 feet of your booth. *Elec­tri­cal ser­vice, if required, must be ordered at the Exhibitor’s expense from the offi­cial contractor.


Euro Suites

All Euro Suites con­sist of a Dis­play Area (approx­i­mate­ly 13′ x 15′) with 36″ high side rails and a con­fer­ence table. Also sup­plied is an iden­ti­fi­ca­tion sign show­ing your com­pa­ny name, city, state and Euro Suite num­ber. *Elec­tri­cal ser­vice, if required, must be ordered at the Exhibitor’s expense from the offi­cial contractor.


Con­fer­ence Units

Con­fer­ence Units A‑B-C are com­plete­ly walled with 8′ high MIS pan­els and car­pet­ed with an iden­ti­fi­ca­tion sign indi­cat­ing com­pa­ny name, city, state and suite number.

Con­fer­ence Units include a recep­tion area plus 2, 3 or 4 meet­ing rooms (units A, B, C). Adjust­ments and mod­i­fi­ca­tions in the lay­out can be made for a small charge by con­tact­ing the Show Dec­o­ra­tor. Also, you can order addi­tion­al walls, tables and chairs at spe­cial EDS rates. *Elec­tri­cal ser­vice, if required, must be ordered at the Exhibitor’s expense from the offi­cial contractor.


Hotel Suites

Hotel Suites are locat­ed in the guest room tow­ers of the Mirage Hotel. A spe­cial suite form must be com­plet­ed and returned in order for your suite to be set to your specifications.

Mirage 2021 In Suite Events Exec­u­tive Menus 2021 06 24

Suite Audio Visu­al EDS 2021 AV FORM Suites


Meet­ing Rooms

Meet­ing rooms are locat­ed on the Casi­no lev­el of the hotel and will be set up to your spec­i­fi­ca­tions (con­fer­ence style, class­room, hol­low square or a combination).

Meet­ing Rooms Audio Visu­al EDS 2021 AV FORM Meet­ing Rooms

Meet­ing Room Menus Mirage 2021 Ban­quet Menus


Audio Visu­al Equipment

To arrange for a pro­jec­tor, screen, DVD play­er, or oth­er audio visu­al equip­ment, com­plete and return the Audio/​Visual Order Form.

Meet­ing Rooms Audio Visu­al EDS 2021 AV FORM Meet­ing Rooms

Suite Audio Visu­al EDS 2021 AV FORM Suites


Dis­play Restrictions

Exhib­it Booths, Euro Suites and Con­fer­ence Units locat­ed in the Grand Ball­room may be used for dis­plays not to exceed 12 feet high.

A sign or ban­ner may be hung above your unit. 

Hotel Suites are to be used pri­mar­i­ly for the pur­pose of meet­ings and hos­pi­tal­i­ty. Only dis­play prod­ucts that can be hand car­ried and fit on a table may be placed in these Suites.


Elec­tric­i­ty

Elec­tri­cal ser­vice may be ordered at the Exhibitor’s expense from the offi­cial contractor. 

Please note: If you are order­ing food and bev­er­age items that require elec­tri­cal ser­vice (such as a cof­fee urn), you should make elec­tri­cal arrange­ments in advance to avoid an on-site late charge for elec­tri­cal ser­vice to your Exhib­it Booth, Con­fer­ence Unit or Euro Suite.


Exhib­it Hall Hours

To be deter­mined, fur­ther infor­ma­tion will be provided.


Fax and Photocopying

Fax and pho­to­copy­ing ser­vices as well as oth­er busi­ness ser­vices are avail­able from the FedEx Office Print & Ship Cen­ter in the Mirage near the The Mirage Theatre.


Food and Beverage

Infor­ma­tion on order­ing food and bev­er­age at the Mirage can be found under the spe­cif­ic types of space (Hotel Suite, Meet­ing Room). The Hotel will accept major cred­it cards, checks, cash, or if approved in advance, direct billing for payment.


Fur­ni­ture

To arrange for tables and chairs for your Booth, Euro Suite, or Con­fer­ence Unit, please refer to the Show Dec­o­ra­tor infor­ma­tion fur­ther down this page. You will find details about types of con­fer­ence tables and chairs, sofas, shelves, pric­ing, etc. 


Move-In

Exhibitors may begin to set up their Exhib­it Booth, Euro Suite, or Con­fer­ence Unit on Sun­day at 2:00 p.m. The Events Cen­ter will be open to exhibitors on Sun­day after­noon and all day Mon­day. Set-up must be com­plet­ed by 9:00 a.m. on Tues­day. Dur­ing set-up, access to the floor is by badge only. Ser­vice badges may be obtained from Show Man­age­ment in the on-site Show Office.

All freight must be deliv­ered and crates removed from your booth by Mon­day at 7:00 p.m. No heavy equip­ment will be allowed on the Show Floor on Wednesday.


Move-Out

Exhibitors and Con­fer­ence Room par­tic­i­pants may begin dis­man­tling their dis­plays after 5:00 p.m. on Wednes­day and con­tin­ue until Thurs­day at noon, when the Hotel must be com­plete­ly cleared.


Secu­ri­ty

Show Man­age­ment will post guards dur­ing move-in, show days and move-out. How­ev­er, par­tic­i­pants are sole­ly respon­si­ble for the con­tents of their space pri­or to, dur­ing and after the Show hours. If you feel addi­tion­al secu­ri­ty is need­ed for valu­able equip­ment or prod­ucts, please make the nec­es­sary arrangements.


Ship­ping for Hotel Suites

If you have a large ship­ment or space in the Grand Ball­room, we sug­gest you send your mate­ri­als to the Show Dec­o­ra­tor, Shep­ard. For more infor­ma­tion about ship­ping dead­lines and logis­tics, see the Show Dec­o­ra­tor sec­tion below.

If you have a hotel suite, we sug­gest you send your mate­ri­als to the FedEx Office Busi­ness Cen­ter at the Mirage.

FedEx Office Busi­ness Cen­ter
The Mirage Hotel & Casi­no
3400 South Las Vegas Blvd
Las Vegas, NV 89109

FOR EDS 2021
COM­PA­NY NAME
HOTEL GUEST NAME

Phone: 702.893.0196
Fax: 702.893.0219
Email: usa5714@​fedex.​com


Fed Ex Mirage Ship­ping Infor­ma­tion 2021


Show Dec­o­ra­tor Information

Shep­ard is the Show Dec­o­ra­tor for EDS 2021. Options for ship­ping, receiv­ing and cus­tom fur­nish­ing for Booths, Euro Suites and Con­fer­ence Units is list­ed in the Shep­ard Exhibitor Ser­vice Man­u­al below. Orders may be placed online by access­ing Shep­ard’s online order­ing sys­tem. For assis­tance, please con­tact Shep­ard at  or cus­tomer ser­vice hot­line (404)-7208600.

Shep­ard Exibitor Ser­vice Man­u­al 2021

Impor­tant Dates:

July 302021

Dis­count Price Dead­line for Cus­tom Shep­ard Rentals

July 302021

Exhibitor Appoint­ed Con­trac­tor Noti­fi­ca­tion Deadline

July 302021

First Day for Ware­house Deliv­er­ies With­out a Surcharge

August 92021

Dis­count Price Dead­line for Stan­dard Shep­ard Orders

August 202021

Last Day for Ware­house Deliv­er­ies With­out a Surcharge

August 262021

Last Day for Ware­house Deliveries

August 282021

First Day Freight Can Arrive at Show Site

August 28, 20218:00AM to 5:00PM

August 29, 20218:00AM to 12:0PM

Gen­er­al Exhibitor Move In

Sep­tem­ber 2, 202112:30PM to 3:00PM

Gen­er­al Exhibitor Move Out


Sig­nage

Show Man­age­ment will arrange for sign boards list­ing com­pa­nies with Hotel Suites to be placed in the main ele­va­tor well on each floor of the hotel, and in the Show Reg­is­tra­tion Area foy­er. Man­age­ment will also pre­pare Con­fer­ence Unit, Euro Suite and Exhib­it Booth direc­tion­al signs and major aisle signs.

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