Logistics & Support Services
Badges
All EDS participants must be badged for admission to the show area at the Mirage. Badges must be worn in the convention area. This includes the break-out rooms, Connection Café, and breakfasts. Security guards will be checking to make sure badges are worn in order to gain admission to any EDS venue.
EDS Policy on Photography and Audio/Video Recording
The Electronic Industry Show Corporation (“EDS”) reserves the exclusive right to capture photographs, audio and video recordings through the entirety of the EDS Leadership Summit. Participants in the EDS Leadership Summit, by registering, renting meeting or display booth space, printing or otherwise obtaining a badge and/or entering the convention space consent to the capture and reproduction/publication (throughout the Summit and thereafter) of theirs’ and their employees’ image, likeness and/or voice by EDS and/or its authorized agents, without notice, limitation or compensation.
EDS Policy on Photography Audio Video Recording 2023
Display Booths
All Exhibit Booths are 8′ x 10′. They are furnished with an eight-foot high back wall and 36″ high side rails. Also supplied is an identification sign showing your company name, city, state and the booth number if ordered in advance. The facilities are fully carpeted, in a patterned carpet in your booth and adjacent aisle. Display materials may not extend above 12 feet high along the back wall and no higher than 36 inches on each side of the front 5 feet of your booth. *Electrical service, if required, must be ordered at the Exhibitor’s expense from Mirage Exhibitor Services.
Euro Suites
All Euro Suites consist of a Display Area (approximately 13′ x 15′) with 36″ high side rails and a conference table. Also supplied is an identification sign showing your company name, city, state and Euro Suite number. *Electrical service, if required, must be ordered at the Exhibitor’s expense from Mirage Exhibitor Services .
Conference Units
Conference Units A‑B-C are completely walled with 8′ high MIS panels and carpeted with an identification sign indicating company name, city, state and suite number.
Conference Units include a reception area plus 2, 3 or 4 meeting rooms (units A, B, C). Adjustments and modifications in the layout can be made for a small charge by contacting the Show Decorator. Also, you can order additional walls, tables and chairs at special EDS rates. *Electrical service, if required, must be ordered at the Exhibitor’s expense from Mirage Exhibitor Services .
Hotel Suites
Hotel Meeting Suites are located in the guest room towers of the Mirage Hotel. A special suite form must be completed and returned in order for your suite to be set to your specifications.
Meeting Rooms
Meeting Rooms are located on the Casino level of the hotel and will be set up to your specifications (conference style, classroom, hollow square or a combination).
Audio Visual Equipment
To arrange for a projector, screen, DVD player, or other audio visual equipment, complete and return the Audio/Visual Order Form or order directly from Mirage Exhibitor Services.
Display Restrictions
Exhibit Booths, Euro Suites and Conference Units located in the Grand Ballroom may be used for displays not to exceed 12 feet high.
A sign or banner may be hung above your unit.
Hotel Suites are to be used primarily for the purpose of meetings and hospitality. Only display products that can be hand carried and fit on a table may be placed in these Suites.
Electricity
Electrical service may be ordered at the Exhibitor’s expense from Mirage Exhibitor Services.
Please note: If you are ordering food and beverage items that require electrical service (such as a coffee urn), you should make electrical arrangements in advance to avoid an on-site late charge for electrical service to your Exhibit Booth, Conference Unit or Euro Suite.
Exhibit Hall Hours
To be determined, further information will be provided.
Fax and Photocopying
Fax and photocopying services as well as other business services are available from the FedEx Office Print & Ship Center in the Mirage near the The Mirage Theatre.
Food and Beverage
Information on ordering food and beverage at the Mirage can be found under the specific types of space (Hotel Suite, Meeting Room). The Hotel will accept major credit cards, checks, cash, or if approved in advance, direct billing for payment.
Furniture
To arrange for tables and chairs for your Booth, Euro Suite, or Conference Unit, please refer to the Show Decorator information further down this page. You will find details about types of conference tables and chairs, sofas, shelves, pricing, etc.
Move-In
Exhibitors may begin to set up their Exhibit Booth, Euro Suite, or Conference Unit on Monday at 8:00 am. Set-up must be completed by noon on Tuesday. During set-up, access to the floor is by badge only. Service badges may be obtained from Show Management in the on-site Show Office.
All freight must be delivered and crates removed from your booth by Monday at noon. No heavy equipment will be allowed on the Show Floor on Wednesday.
Move-Out
Exhibitors and Conference Room participants may begin dismantling their displays after 12:30 pm on Friday and continue until 3:00 pm, when the Hotel must be completely cleared.
Security
Show Management will post guards during move-in, show days and move-out. However, participants are solely responsible for the contents of their space prior to, during and after the Show hours. If you feel additional security is needed for valuable equipment or products, please make the necessary arrangements.
Shipping for Hotel Suites
If you have a large shipment or space in the Grand Ballroom, materials need to be sent to the Show Decorator, Shepard. For more information about shipping deadlines and logistics, see the Show Decorator section below.
If you have a hotel suite, we suggest you send your materials to the FedEx Office Business Center at the Mirage.
FedEx Office Business Center
The Mirage Hotel & Casino
3400 South Las Vegas Blvd
Las Vegas, NV 89109
FOR EDS 2023
COMPANY NAME
HOTEL GUEST NAME
Phone: 702.893.0196
Fax: 702.893.0219
Email: usa5714@fedex.com
Show Decorator Information
Shepard is the Show Decorator for EDS 2023. Options for shipping, receiving and custom furnishing for Booths, Euro Suites and Conference Units is listed in the Shepard Exhibitor Service Manual below. Orders may be placed online by accessing Shepard’s online ordering system. For assistance, please contact Shepard at or customer service hotline (404)-720‑8600.
Direct to showsite shipping is prohibited for this event. All shipments must be sent to the advance warehouse prior to the event.
Shepard Exhibitor Service Manual 2023
Important Dates:
April 17, 2023 |
Discount Price Deadline for Custom Shepard Rentals |
April 17, 2023 |
Exhibitor Appointed Contractor Notification Deadline |
April 17, 2023 |
First Day for Warehouse Deliveries Without a Surcharge |
April 25, 2023 |
Discount Price Deadline for Standard Shepard Orders |
May 8, 2023 |
Last Day for Warehouse Deliveries Without a Surcharge |
May 12, 2023 |
Last Day for Warehouse Deliveries |
May 14, 2023 |
First Day Freight Can Arrive at Show Site |
May 15, 2023 • 8:00AM to 5:00PM May 16, 2023 • 8:00AM to 12:0PM |
General Exhibitor Move In |
May 19, 2023 • 12:30PM to 3:00PM |
General Exhibitor Move Out |
Signage
Show Management will arrange for sign boards listing companies with Hotel Suites to be placed in the main elevator well on each floor of the hotel, and in the Show Registration Area foyer. Management will also prepare Conference Unit, Euro Suite and Exhibit Booth directional signs and major aisle signs.
