Con­fer­ence and Exhib­it Space Options

Every­one in the show area is required to have a valid badge for EDS 2023. Badges will not be mailed out this year and should be picked up in the Reg­is­tra­tion Desk area at the Mirage begin­ning May 15 at 1 pm. Each EDS 2023 reg­is­tered attendee will be issued 1 badge and replace­ment badges will incur a $50/​badge reprint fee.

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Exec­u­tive Meet­ing Rooms — Man­u­fac­tur­ers, Rep­re­sen­ta­tives and Distributors

Locat­ed on the Casi­no lev­el of the hotel, meet­ing rooms are avail­able in a pro­fes­sion­al and com­fort­able envi­ron­ment. Rooms can be set up to your spec­i­fi­ca­tions (con­fer­ence style, class­room, hol­low square or a combination). 

Avail­able for an addi­tion­al charge: pro­jec­tor, screen, elec­tri­cal, food and beverages.

Avail­able for meet­ings begin­ning Wednes­day, May 17 at 7:00 a.m. through Fri­day, May 19 at 12 noon. *Lim­it­ed avail­abil­i­ty Mon­day, May 15 and Tues­day, May 16 for an addi­tion­al fee.

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*Lim­it­ed avail­abil­i­ty Mon­day, May 15 and Tues­day, May 16

Meet­ing Room — Small — Nas­sau Boardroom

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Pri­vate Meet­ing Rooms

Per­fect for sales meet­ings, social events and group gath­er­ings that are too large for your suite/​space. Pric­ing is based on the size of the meet­ing room and length of time and is sub­ject to avail­abil­i­ty. Com­pa­ny must be offi­cial­ly reg­is­tered for EDS 2023 with par­tic­i­pa­tion fees paid in full for their company.

Pri­vate Meet­ing Room Usage Fees

Please email  to inquire about pri­vate meet­ing space on an hourly basis.

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Hotel Meet­ing Suites

Hotel suites allow com­pa­nies with well-estab­lished dis­tri­b­u­tion net­works meet com­fort­ably and pri­vate­ly to con­duct busi­ness. Invite your chan­nel part­ners and make group or indi­vid­ual pre­sen­ta­tions. Hotel Suite rentals are from Mon­day, May 15 (3 pm check in) to Fri­day, May 19 (11 am check out). Check in may be avail­able for Sun­day, May 14 and check out may be avail­able for Sat­ur­day, May 20, for an addi­tion­al cost.

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Dis­play Booths

Display/​Exhibit booths facil­i­tate prod­uct dis­play, pro­vide vis­i­bil­i­ty and offer expo­sure. These are for com­pa­nies with open dis­tri­b­u­tion net­works and allow brief stand-up meet­ings. They are espe­cial­ly help­ful in build­ing or expand­ing your dis­trib­u­tor and/​or rep net­work and allow you to speak with many atten­dees who walk through the Con­nec­tions Café!

Details: 

• 100 sq. ft. 10′ X 10′ Booth — 8′ high, 3′ high side rails
• (1) Iden­ti­fi­ca­tion sign

Dis­play booths are unfur­nished; fur­nish­ings may be ordered from the Show Dec­o­ra­tor (Shep­ard) for an addi­tion­al fee. Elec­tri­cal, audio-visu­al and cater­ing are not includ­ed and are ordered through Mirage for an addi­tion­al fee.

Dis­play Booth

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Euro-Suites

Com­bine prod­uct vis­i­bil­i­ty and con­fer­ence area with one of our Euro-Suites!

Cost-effec­­tive 200 sq. ft. com­bo units. 13′ x 6′ car­pet­ed dis­play area in front accom­mo­dates 10 ft. booth; 13′ x 9′ fur­nished, car­pet­ed, and small con­fer­ence table.

Details:

• GEM Walls @ 8’ high. 
• (1) 42” round pedestal table
• (4) con­tem­po­rary arm chairs
• (1) counter
• (1) stool
• (1) ID sign
• (1) waste bas­ket (a labor and fur­ni­ture charge may be in effect if changes occur). 

If you want to have a pri­vate con­fer­ence room 4 meters x 3 meters with a door, you can order the walls through the Show Dec­o­ra­tor for an addi­tion­al fee. Elec­tri­cal, audio-visu­al and cater­ing are not includ­ed and are ordered through Mirage for an addi­tion­al fee.

Euro-Suite

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Con­fer­ence Units

Con­fer­ence unit space are exclu­sively for com­pa­nies with pre-sched­uled appoint­ments. Open Tues­day after­noon through Fri­day morn­ing.

Accom­mo­date mul­ti­ple meet­ings where dia­logue is more impor­tant than display. 

Best suit­ed for pre-sched­uled meet­ings. There are three (3) sizes that acco­mo­date 2, 3, or 4 con­cur­rent meetings. 

• Ful­ly fur­nished, with reception/​display area plus qui­et meet­ing rooms. 
• Open front for dis­play or closed-door for privacy. 
• Stan­dard pack­ages, or con­fig­ured for your spe­cial needs. 
• Bun­dled price includes space and stan­dard fur­nish­ings pack­age. Mod­i­fi­ca­tions to stan­dard pack­age avail­able through the Show Dec­o­ra­tor for an addi­tion­al fee. Elec­tri­cal, audio-visu­al and cater­ing are not includ­ed and are ordered through Mirage for an addi­tion­al fee.

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Con­fer­ence Unit A — Furnished

2 pri­vate, qui­et meet­ing rooms and com­fort­able recep­tion area. Walled, car­pet­ed, fur­nished. 375 sq. ft. 21′ x 18′.

Details: 8’ high GEM walls with (2) doors. 

Includes:

• Recep­tion Area: (1) end table
• (2) con­tem­po­rary arm chairs
• (1) meter pan­el ID sign
• (2) Meet­ing Rooms
• (1) 6’ draped table
• (1) 8’ con­fer­ence table
• (6) exec­u­tive chairs
• (1) 36″ round table
• (4) con­tem­po­rary gray arm chairs
• (3) waste baskets
• (2) lock­ing doors

Mod­i­fi­ca­tions to stan­dard pack­age avail­able through the Show Dec­o­ra­tor for an addi­tion­al fee.

Elec­tri­cal, audio-visu­al and cater­ing are not includ­ed and are ordered through Mirage for an addi­tion­al fee.

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Con­fer­ence Unit B — Furnished

4 pri­vate, qui­et meet­ing rooms and com­fort­able recep­tion area. Walled, car­pet­ed, fur­nished. 700 sq. ft. 

Includes:

• Recep­tion Area
• (1) loveseat
• (1) cock­tail table
• (2) end tables
• (1) 6’ draped table
• (1) 5’ office desk
• (1) task chair
• (1) meter pan­el ID sign
• (4) Meet­ing Rooms
• (4) 6’ draped tables
• (2) glass con­fer­ence tables
• (12) exec­u­tive chairs
• (2) 6’ glass con­fer­ence tables
• (8) con­tem­po­rary gray arm chairs
• (5) waste baskets
• (4) lock­ing doors. 

Mod­i­fi­ca­tions to stan­dard pack­age avail­able through the Show Dec­o­ra­tor for an addi­tion­al fee. 

Elec­tri­cal, audio-visu­al and cater­ing are not includ­ed and are ordered through Mirage for an addi­tion­al fee.

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Con­fer­ence Unit C — Furnished

4 pri­vate, qui­et meet­ing rooms and com­fort­able recep­tion area. Walled, car­pet­ed, fur­nished. 900 sq. ft. 30′ x 30′.

Includes:

• Recep­tion Area
• (1) loveseat
• (1) cock­tail table
• (2) end tables
• (1) 6’ draped table
• (1) 5’ office desk
• (1) task chair
• (1) meter pan­el ID sign
• (4) Meet­ing Rooms
• (4) 6’ draped tables
• (2) glass con­fer­ence tables
• (12) exec­u­tive chairs
• (2) 6’ glass con­fer­ence tables
• (8) con­tem­po­rary gray arm chairs
• (5) waste baskets
• (4) lock­ing doors. 

Mod­i­fi­ca­tions to stan­dard pack­age avail­able through the Show Dec­o­ra­tor for an addi­tion­al fee. 

Elec­tri­cal, audio-visu­al and cater­ing are not includ­ed and are ordered through Mirage for an addi­tion­al fee.

Con­fer­ence Unit

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Base­camp Meet­ing Spaces

Our Base­camp Meet­ing Spaces allow Man­u­fac­tur­ers to take part in the EDS action even if they don’t have enough appoint­ments to war­rant a pri­vate meet­ing room or hotel suite.

• Accom­mo­date up to 3 people
• May be reserved for one or for two days
• This meet­ing space is approx­i­mate­ly 10′ x 10′ with (3) 8’ hard wall pan­els, open on one end and at the top (sim­i­lar to a dis­play booth, but with full 8’ walls on three sides)
• The space includes com­pa­ny sig­nage, (1) small round table with 2 to 3 chairs

See below for a pic­ture of this meet­ing room option:

Addi­tion­al meet­ing space is avail­able. Email .

Pri­vate meet­ing rooms fill quick­ly so be sure to lock in your times early!

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Man­u­fac­tur­ers Not Rent­ing Oth­er Space

We rec­om­mend that all man­u­fac­tur­ers plan on rent­ing space at EDS. In our expe­ri­ence, hav­ing a ded­i­cat­ed place to hold meet­ings, make pre­sen­ta­tions and exhib­it prod­ucts pro­vides sig­nif­i­cant advan­tages and can con­tribute great­ly to a suc­cess­ful Summit.

It can also save mon­ey. By rent­ing space, your com­pa­ny will have access to as many badges as need­ed – with­out incur­ring addi­tion­al fees. For those not rent­ing space, only four badges will be pro­vid­ed per reg­is­tra­tion, with a fee charged for each addi­tion­al badge.

Man­u­fac­tur­ers not rent­ing oth­er space are list­ed in the EDS Direc­to­ry and on the web site and can reserve meet­ing space in the Grand Ball­room for up to two days.

Price includes four badges. Addi­tion­al badges may be pur­chased separately.

Man­u­fac­tur­ers attend­ing EDS for the first time may be eli­gi­ble to reg­is­ter at a spe­cial rate (sub­ject to verification)! 

Avail­able for an addi­tion­al charge

• Pro­jec­tor and screen for your presentation
• Food ser­vice and refresh­ments for your guests
• Addi­tion­al elec­tri­cal outlets

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Request­ing Space at EDS 2022

To request Con­fer­ence and Exhib­it Space or Hotel Meet­ing Suites, please email  to inquire about availability.