Conference and Exhibit Space Options

Everyone in the show area is required to have a valid badge for EDS 2024. Badges will not be mailed out this year and should be picked up in the Registration Desk area at the Mirage beginning May 15 at 1 pm. Each EDS 2024 registered attendee will be issued 1 badge and replacement badges will incur a $50/badge reprint fee.
Executive Meeting Rooms — Manufacturers, Representatives and Distributors
Located on the Casino level of the hotel, meeting rooms are available in a professional and comfortable environment. Rooms can be set up to your specifications (conference style, classroom, hollow square or a combination).
Available for an additional charge: projector, screen, electrical, food and beverages.
Available for meetings beginning Wednesday, May 17 at 7:00 a.m. through Friday, May 19 at 12 noon. *Limited availability Monday, May 15 and Tuesday, May 16 for an additional fee.
Prices shown are from EDS 2023, for planning purposes. Early bird registration will begin November 2023 at the 2023 prices and all invoices must be paid by December 31, 2023 to to secure space at the 2023 prices.
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Small Meeting Room (less than 1,500 sq.ft. 20 to 30 people)
• $6,683 ECIA/ERA Member and $7,890 Non Member
Medium Meeting Room (less than 6,000 sq.ft. 30 to 100 people)
• $7,783 ECIA/ERA Member and $9,090 Non Member
Large Meeting Room (more than 6,000 sq.ft. 100 people and up)
• $8,883 ECIA/ERA Member and $10,290 Non Member
Space | Member Pricing | Non-Member Pricing |
---|---|---|
Small Meeting Room | $6,683 | $7,890 |
Medium Meeting Room | $7,783 | $9,090 |
Large Meeting Room | $8,883 | $10,290 |
*Limited availability Monday, May 15 and Tuesday, May 16
Small Meeting Room (less than 1,500 sq.ft. 20 to 30 people)
• $1,100 ECIA/ERA Member and $1,200 Non Member per day
Medium Meeting Room (less than 6,000 sq.ft. 30 to 100 people)
• $1,650 ECIA/ERA Member and $1,800 Non Member per day
Large Meeting Room (more than 6,000 sq.ft. 100 people and up)
• $5,500 ECIA/ERA Member and $6,000 Non Member per day
Space | Member Pricing | Non-Member Pricing |
---|---|---|
Small Meeting Room | $1,100/day | $1,200/day |
Medium Meeting Room | $1,650/day | $1,800/day |
Large Meeting Room | $5,500/day | $6,000/day |

Meeting Room — Small — Nassau Boardroom
Private Meeting Rooms
Perfect for sales meetings, social events and group gatherings that are too large for your suite/space. Pricing is based on the size of the meeting room and length of time and is subject to availability. Company must be officially registered for EDS 2023 with participation fees paid in full for their company.
Private Meeting Room Usage Fees
Small (less than 1,500 sq. ft. accommodates 20 to 30 people)
• 2 hours: $550 ECIA/ERA Member and $600 Non Member
• 4 hours: $825 ECIA/ERA Member and $900 Non Member
Medium (less than 6,000 sq. ft. accommodates 30 to 100 people)
• 2 hours: $825 ECIA/ERA Member and $900 Non Member
• 4 hours: $1,100 ECIA/ERA Member and $1,200 Non Member
Large (6,000 sq.ft. and above accommodates more than 100 people)
• 4 hours or less: $2,750 ECIA/ERA Member and $3000 Non Member
Member Pricing | Non-Member Pricing | |
---|---|---|
Small — 2 hours | $550/day | $600/day |
Small — 4 hours | $825/day | $900/day |
Medium — 2 hours | $825/day | $900/day |
Medium — 4 hours | $1,100/day | $1,200/day |
Large — 4 hours or less | $2,750/day | $3,000/day |
Please email to inquire about private meeting space on an hourly basis.
Hotel Meeting Suites
Hotel suites allow companies with well-established distribution networks meet comfortably and privately to conduct business. Invite your channel partners and make group or individual presentations. Hotel Suite rentals are from Monday, May 15 (3 pm check in) to Friday, May 19 (11 am check out). Check in may be available for Sunday, May 14 and check out may be available for Saturday, May 20, for an additional cost.

Display Booths
Display/Exhibit booths facilitate product display, provide visibility and offer exposure. These are for companies with open distribution networks and allow brief stand-up meetings. They are especially helpful in building or expanding your distributor and/or rep network and allow you to speak with many attendees who walk through the Connections Café!
Details:
- 100 sq. ft. 10′ X 10′ Booth — 8′ high, 3′ high side rails
- (1) Identification sign
Display booths are unfurnished; furnishings may be ordered from the Show Decorator (Shepard) for an additional fee. Electrical, audio-visual and catering are not included and are ordered through Mirage for an additional fee.
• $2,640 ECIA/ERA Member and $3,600 Non Member
Member Pricing | Non-Member Pricing | |
---|---|---|
Display Booth | $2,640 | $3,600 |

Display Booth

Euro-Suites
Combine product visibility and conference area with one of our Euro-Suites!
Cost-effective 200 sq. ft. combo units. 13′ x 6′ carpeted display area in front accommodates 10 ft. booth; 13′ x 9′ furnished, carpeted, and small conference table.
Details:
- GEM Walls @ 8’ high.
- (1) 42” round pedestal table
- (4) contemporary arm chairs
- (1) counter
- (1) stool
- (1) ID sign
- (1) waste basket (a labor and furniture charge may be in effect if changes occur).
If you want to have a private conference room 4 meters x 3 meters with a door, you can order the walls through the Show Decorator for an additional fee. Electrical, audio-visual and catering are not included and are ordered through Mirage for an additional fee.
• $4,703 ECIA/ERA Member and $5,940 Non Member
Member Pricing | Non-Member Pricing | |
---|---|---|
Euro Suite | $4,703 | $5,940 |
Euro-Suite
Conference Units
Conference unit space are exclusively for companies with pre-scheduled appointments. Open Tuesday afternoon through Friday morning.
Accommodate multiple meetings where dialogue is more important than display.
Best suited for pre-scheduled meetings. There are three (3) sizes that accomodate 2, 3, or 4 concurrent meetings.
- Fully furnished, with reception/display area plus quiet meeting rooms.
- Open front for display or closed-door for privacy.
- Standard packages, or configured for your special needs.
- Bundled price includes space and standard furnishings package. Modifications to standard package available through the Show Decorator for an additional fee. Electrical, audio-visual and catering are not included and are ordered through Mirage for an additional fee.

Conference Unit A — Furnished
2 private, quiet meeting rooms and comfortable reception area. Walled, carpeted, furnished. 375 sq. ft. 21′ x 18′.
Details: 8’ high GEM walls with (2) doors.
Includes:
- Reception Area: (1) end table
- (2) contemporary arm chairs
- (1) meter panel ID sign
- (2) Meeting Rooms
- (1) 6’ draped table
- (1) 8’ conference table
- (6) executive chairs
- (1) 36″ round table
- (4) contemporary gray arm chairs
- (3) waste baskets
- (2) locking doors
Modifications to standard package available through the Show Decorator for an additional fee.
Electrical, audio-visual and catering are not included and are ordered through Mirage for an additional fee.
• $5,720 ECIA/ERA Member and $6,900 Non Member
Member Pricing | Non-Member Pricing | |
---|---|---|
Conf. Unit A | $5,720 | $6,900 |

Conference Unit B — Furnished
4 private, quiet meeting rooms and comfortable reception area. Walled, carpeted, furnished. 700 sq. ft.
Includes:
- Reception Area
- (1) loveseat
- (1) cocktail table
- (2) end tables
- (1) 6’ draped table
- (1) 5’ office desk
- (1) task chair
- (1) meter panel ID sign
- (4) Meeting Rooms
- (4) 6’ draped tables
- (2) glass conference tables
- (12) executive chairs
- (2) 6’ glass conference tables
- (8) contemporary gray arm chairs
- (5) waste baskets
- (4) locking doors.
Modifications to standard package available through the Show Decorator for an additional fee.
Electrical, audio-visual and catering are not included and are ordered through Mirage for an additional fee.
• $7,040 ECIA/ERA Member and $8,370 Non Member
Member Pricing | Non-Member Pricing | |
---|---|---|
Conf. Unit B | $7,040 | $8,370 |

Conference Unit C — Furnished
4 private, quiet meeting rooms and comfortable reception area. Walled, carpeted, furnished. 900 sq. ft. 30′ x 30′.
Includes:
- Reception Area
- (1) loveseat
- (1) cocktail table
- (2) end tables
- (1) 6’ draped table
- (1) 5’ office desk
- (1) task chair
- (1) meter panel ID sign
- (4) Meeting Rooms
- (4) 6’ draped tables
- (2) glass conference tables
- (12) executive chairs
- (2) 6’ glass conference tables
- (8) contemporary gray arm chairs
- (5) waste baskets
- (4) locking doors.
Modifications to standard package available through the Show Decorator for an additional fee.
Electrical, audio-visual and catering are not included and are ordered through Mirage for an additional fee.
• $9,158 ECIA/ERA Member and $10,710 Non Member
Member Pricing | Non-Member Pricing | |
---|---|---|
Conf. Unit C | $9,158 | $10,710 |

Conference Unit

Basecamp Meeting Spaces
Our Basecamp Meeting Spaces allow Manufacturers to take part in the EDS action even if they don’t have enough appointments to warrant a private meeting room or hotel suite.
- Accommodate up to 3 people
- May be reserved for one or for two days
- This meeting space is approximately 10′ x 10′ with (3) 8’ hard wall panels, open on one end and at the top (similar to a display booth, but with full 8’ walls on three sides)
- The space includes company signage, (1) small round table with 2 to 3 chairs
Half Day
• $500 ECIA/ERA Member and $600 Non Member
One Day
• $1,000 ECIA/ERA Member and $1,200 Non Member
• $2,500 ECIA/ERA Member and $3,000 Non Member
Member Pricing | Non-Member Pricing | |
---|---|---|
Basecamp — Half Day | $500 | $600 |
Basecamp — One Day | $1,000 | $1,200 |
Basecamp — Two Days | $2,500 | $3,000 |
See below for a picture of this meeting room option:

Additional meeting space is available. Email .
Private meeting rooms fill quickly so be sure to lock in your times early!
Manufacturers Not Renting Other Space
We recommend that all manufacturers plan on renting space at EDS. In our experience, having a dedicated place to hold meetings, make presentations and exhibit products provides significant advantages and can contribute greatly to a successful Summit.
It can also save money. By renting space, your company will have access to as many badges as needed – without incurring additional fees. For those not renting space, only four badges will be provided per registration, with a fee charged for each additional badge.
Manufacturers not renting other space are listed in the EDS Directory and on the web site and can reserve meeting space in the Grand Ballroom for up to two days.
Price includes four badges. Additional badges may be purchased separately.
Manufacturers attending EDS for the first time may be eligible to register at a special rate (subject to verification)!
First Time at EDS
• $825 ECIA/ERA Member and $1,140 Non Member
Returning to EDS
• $1,600 ECIA/ERA Member and $2,200 Non Member
Additional Badges
• $275 ECIA/ERA Member and $300 Non Member
Member Pricing | Non-Member Pricing | |
---|---|---|
First Time at EDS | $825 | $1,140 |
Returning to EDS | $1,600 | $2,200 |
Additional Badges | $275 | $300 |
Available for an additional charge
- Projector and screen for your presentation
- Food service and refreshments for your guests
- Additional electrical outlets
Requesting Space at EDS 2024
To request Conference and Exhibit Space or Hotel Meeting Suites, please email to inquire about availability and allow 2 business days for a response.